The Virtual Conference Company

Making hybrid events better value & more effective

Conference in a Box – flexible delivery of seminars, conferences & exhibitions for Corporate Marketeers & Event Agencies

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Don’t do the same as last year – unless you want the same results

Corporate events in a changing world

Corporate events like seminars, training courses, conferences, product launches, exhibitions and corporate entertainment – are increasingly difficult because of Covid-19.

Traditional exhibitions and conferences are changing. The ways that Customers and Prospects buy products and services is changing.  10 years of changes have happened in just a few months.

The ‘OLD WAYS’ of doing business have changed. Now we need to understand the ROI of traditional marketing approach’s like trade shows.

If you’re a marketing team or event agency looking to host a seminar series, conference or  exhibition, then talk to us – we are The Virtual Conference Company

 

Bespoke tech as standard

Event software configured exactly to your needs

Software as powerful and comprehensive as any you’ll find. And it’s far more practicable, configurable, flexible and tweakable than most.

Every event is unique, from invitation, registration, content delivery through to post event survey. Then there are the myriad issues with delegates, creating the content for the programme, and everything else that always crops up however well an event is planned. So choose software and services partner designed to meet your requirements and excel, whatever the situation?

We’ll configure it to your way of working, integrate it with your existing systems, host it and train you on it. We support you – for as long as you need us. Find out about our Event Software here!

Cool, calm and collectively professional

The right staffing for your event

We provide staff for pre event delegate and speaker administration, on the day check-in,  session video streaming and exhibitor support. We can take the pressure off you by dealing with inbound delegate phone calls and correspondence, registration and reports. On the day we offer on-site check-in, seminar meet and greet, badging, query handling, delegate / exhibitor changes, session video streaming, exhibitor virtual stand support. Every event has last minute panics – we deal with these as a matter of course. Leaving you to amaze your audience.

Jenny our Head of On-Site Support oversaw cabin staff recruitment and training for a major airline. Which means guaranteed unflappable efficiency whatever happens. When you’re trained to cope with anything at 30,000 feet, your feet are always on the ground.

Read about eVentBackOffice our delegate administration service here.

Event administration software and services

Everything you would expect – and plenty you might not

We’re unusual in providing both the technical and the human side of event support – and we go far further than others do in both areas. 

Check out this list of services. We really do take better care of your events – and your delegates.

Conference in a Box

Delegate Administration

Corporate Hospitality Guest Management

Delegate Invitations

On-line registration and payment

PHONE and Postal Registration

Delegate query handling

On-site check-in and staffing

Event websites

Delegate App

exhibitor lead management app

One to One Meeting Management

Speaker management

 

Find out more!

Can-do that we can do for you too

Be like 95% of our clients – who stay with us because they trust us to keep getting it right

We work with many of the biggest names in events including event management agencies, corporate hospitality, conference organisers and major B2B marketing departments.

We’re often contracted directly by Marketeers and Training Managers looking to organise and administer seminars, sales training conferences, product launches and corporate events for their selves or their clients.

Big or small, most of our clients have been with us for years. In fact 95% of our business is repeat. It’s because we get it right, time after time, with our dependable software and people. They rely on our ongoing support, inclusive software updates, common sense can do attitude and overall approachability. Contact us for a chat to see if we can help.

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How we can help you

Let us become your events and training administration software and back office team. We don’t organise events – we provide the delegate  administration, allowing you to concentrate on sales, marketing, promotion, speakers and event content.

Registration

Creating and sending invitations/tickets, fast, accurate registration and back office work.

Event Websites

All you need to promote your event and keep attendees engaged.

Delegate Check-in

Ticketing, badges, equipment and staff to welcome, survey and report on delegates.

helping your delegates

Handling queries, email and social updates, 1-2-1 meetings, even visas and travel.

From Our Founder

Events and conferences so many possibilities

I have been involved for many years with every type of event. I started creating and running concerts and shows at school and it never seems to have stopped. By combining technology with modern marketing and best management practice you can save days of effort and enormous amounts of money. Our team builds on this and can help in lots of ways to make the administration of your event much less hassle.

Looking forward to speaking to you.

Gerard Lennox

 

Optimise Your Event Today!

It costs nothing to talk

Take your event to new heights

+44 (0)20 8088 3450

Part of Xitagy Ltd
Whaley Bridge
High Peak
SK23 7PD

+44 (0)1663 308 250

+44 (0)20 8088 3450