The Virtual Conference CompanyMaking VIRTUAL and hybrid events better value and more effective
The Virtual Conference Company – flexible delivery of conferences, exhibitions and seminars for Promoters, Event Agencies & Corporate Marketing Teams
You can’t run CORPORTAE events like you did last year – no one will come
Corporate events in a changed world
Conferences, product launches, exhibitions, corporate entertainment , seminars and training courses – are increasingly difficult to run face to face because of Covid-19.
Traditional exhibitions and conferences are changing. Customers and Prospects buy products and services in different ways than they did before. Five to ten years of change has happened in just a few months.
The ‘OLD WAYS’ of doing business have changed. We need to understand the ‘New Reality’ where the ROI of traditional marketing tactics like trade shows has changed – possibly forever.
If you’re an conference promoter, event agency, or marketing team looking to host a conference, exhibition or seminar series then talk to us – because we are ‘The Virtual Conference Company’
Bespoke tech as standard
The virtual event platform configured exactly to your needs
Software as powerful and comprehensive as any you’ll find. That is far more configurable, flexible and tweakable than most.
Every event is unique, from invitation, registration, content delivery through to post event survey. There are myriad issues with delegates, creating the content for the programme, and everything else that always crops up however well an event is planned.
So choose a software and services partner designed to meet your requirements and excel, whatever the situation.
We’ll configure the platform to your way of working, integrate it with your existing systems, prep the speakers and exhibitors, video the event, manage the remote sessions, stream and host it on the Internet. We will even train your team how to do themselves. We support you – for as long as you need us. Find out about our Event Software here!
Cool, calm and collectively professional
The right staffing for your event
We provide staff for pre event delegate and speaker administration, on the day check-in, session video streaming and exhibitor support. We can take the pressure off you by dealing with inbound delegate phone calls, email, written correspondence, registration and reports.
On the day we offer on-site check-in, seminar meet and greet, badging, query handling, delegate / exhibitor changes. Our team manages session video recording and streaming and exhibitor virtual stand support.
Every event has last minute panics – we deal with these as a matter of course. Leaving you to amaze your audience.
Jenny, our Head of On-Site Support, oversaw cabin staff recruitment and training for a major airline. Which means guaranteed unflappable efficiency whatever happens. When you’re trained to cope with anything at 30,000 feet, your feet are always on the ground.
Read about eVentBackOffice the on-demand delegate administration service here.
Event administration software and services
Everything you would expect – and LOTS you might not
We’re unusual in providing both the technical and the human side of event support – and we go far further than others do in both areas.
Check out the most popular services we provide.
We really do take better care of your events – and your delegates.
Congress the Conference in a Box Platform
Corporate Hospitality Guest Management
On-line registration and payment
PHONE and Postal Registration
Delegate query handling
On-site check-in and staffing
exhibitor lead management app
One to One Meeting Management
Can-do that we can do for you too
Be like 95% of our clients – who stay with us because they trust us to keep getting it right
We work with many of the biggest names in events including event management agencies, corporate hospitality, conference organisers and major B2B marketing departments.
We’re often contracted directly by Marketeers and Training Managers looking to organise and administer seminars, sales training conferences, product launches and corporate events for their selves or their clients.
Big or small, most of our clients have been with us for years. In fact 95% of our business is repeat. It’s because we get it right, time after time, with our dependable software and people. They rely on our ongoing support, inclusive software updates, common sense can do attitude and overall approachability. Contact us for a chat to see if we can help.
find out more
How we can help you
Let us become your events and training administration software and back office team. We don’t organise events – we provide the delegate administration, allowing you to concentrate on sales, marketing, promotion, speakers and event content.
Creating and sending invitations/tickets, fast, accurate registration and back office work.
All you need to promote your event and keep attendees engaged.
Ticketing, badges, equipment and staff to welcome, survey and report on delegates.
helping your delegates
Handling queries, email and social updates, 1-2-1 meetings, even visas and travel.
From Our Founder
Events and conferences so many possibilities
I have been involved for many years with every type of event. I started creating and running concerts and shows at school and it never seems to have stopped. By combining technology with modern marketing and best management practice you can save days of effort and enormous amounts of money. Our team builds on this and can help in lots of ways to make the administration of your event much less hassle.
Looking forward to speaking to you.
Optimise Your Event Today!
Take your event to new heights
+44 (0)20 8088 3450
Part of Xitagy Ltd
+44 (0)1663 308 250
+44 (0)20 8088 3450