The Virtual Conference Company

Making VIRTUAL and hybrid events better value and more effective

The Virtual Conference Company – flexible delivery of conferences, exhibitions and seminars for Promoters, Event Agencies & Corporate Marketing Teams

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You can’t run CORPORTAE events like you did last year – no one will come

Corporate events in a changed world

Conferences, product launches, exhibitions, corporate entertainment  , seminars and training courses – are increasingly difficult to run face to face because of Covid-19.

Traditional exhibitions and conferences are changing. Customers and Prospects buy products and services in different ways than they did before.  Five to ten years of change has happened in just a few months.

The ‘OLD WAYS’ of doing business have changed. We need to understand the ‘New Reality’ where the ROI of traditional marketing tactics like trade shows has changed – possibly forever.

If you’re an conference promoter, event agency,  or marketing team looking to host a conference,  exhibition or seminar series then talk to us – because we are ‘The Virtual Conference Company’


Bespoke tech as standard

The virtual event platform configured exactly to your needs

Software as powerful and comprehensive as any you’ll find. That is far more configurable, flexible and tweakable than most.

Every event is unique, from invitation, registration, content delivery through to post event survey. There are myriad issues with delegates, creating the content for the programme, and everything else that always crops up however well an event is planned.

So choose a software and services partner designed to meet your requirements and excel, whatever the situation.

We’ll configure the platform to your way of working, integrate it with your existing systems, prep the speakers and exhibitors, video the event, manage the remote sessions, stream and host it on the Internet. We will even train your team how to do themselves. We support you – for as long as you need us. Find out about our Event Software here!

Cool, calm and collectively professional

The right staffing for your event

We provide staff for pre event delegate and speaker administration, on the day check-in,  session video streaming and exhibitor support. We can take the pressure off you by dealing with inbound delegate phone calls, email, written correspondence, registration and reports.

On the day we offer on-site check-in, seminar meet and greet, badging, query handling, delegate / exhibitor changes. Our team manages session video recording and streaming and exhibitor virtual stand support.

Every event has last minute panics – we deal with these as a matter of course. Leaving you to amaze your audience.

Jenny, our Head of On-Site Support, oversaw cabin staff recruitment and training for a major airline. Which means guaranteed unflappable efficiency whatever happens. When you’re trained to cope with anything at 30,000 feet, your feet are always on the ground.

Read about eVentBackOffice the on-demand delegate administration service here.

Event administration software and services

Everything you would expect – and LOTS you might not

We’re unusual in providing both the technical and the human side of event support – and we go far further than others do in both areas. 

Check out the most popular services we provide.

We really do take better care of your events – and your delegates.

Congress the Conference in a Box Platform

Delegate Administration

Corporate Hospitality Guest Management

Delegate Invitations

On-line registration and payment

PHONE and Postal Registration

Delegate query handling

On-site check-in and staffing

Event websites

Delegate App

exhibitor lead management app

One to One Meeting Management

Speaker management


Find out more!

Can-do that we can do for you too

Be like 95% of our clients – who stay with us because they trust us to keep getting it right

We work with many of the biggest names in events including event management agencies, corporate hospitality, conference organisers and major B2B marketing departments.

We’re often contracted directly by Marketeers and Training Managers looking to organise and administer seminars, sales training conferences, product launches and corporate events for their selves or their clients.

Big or small, most of our clients have been with us for years. In fact 95% of our business is repeat. It’s because we get it right, time after time, with our dependable software and people. They rely on our ongoing support, inclusive software updates, common sense can do attitude and overall approachability. Contact us for a chat to see if we can help.

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How we can help you

Let us become your events and training administration software and back office team. We don’t organise events – we provide the delegate  administration, allowing you to concentrate on sales, marketing, promotion, speakers and event content.


Creating and sending invitations/tickets, fast, accurate registration and back office work.

Event Websites

All you need to promote your event and keep attendees engaged.

Delegate Check-in

Ticketing, badges, equipment and staff to welcome, survey and report on delegates.

helping your delegates

Handling queries, email and social updates, 1-2-1 meetings, even visas and travel.

From Our Founder

Events and conferences so many possibilities

I have been involved for many years with every type of event. I started creating and running concerts and shows at school and it never seems to have stopped. By combining technology with modern marketing and best management practice you can save days of effort and enormous amounts of money. Our team builds on this and can help in lots of ways to make the administration of your event much less hassle.

Looking forward to speaking to you.

Gerard Lennox


Optimise Your Event Today!

It costs nothing to talk

Take your event to new heights

+44 (0)20 8088 3450

Part of Xitagy Ltd
Whaley Bridge
High Peak
SK23 7PD

+44 (0)1663 308 250

+44 (0)20 8088 3450