Services and Software

Software for B2B Virtual & Hybrid Conferences, Exhibitions & corporate hospitality

The software platform and services to help conference, exhibition and corporate hospitality organisers manage delegates and exhibitors. Deliver any mixture of on-site and virtual experience for attendees and exhibitors with fantastic ROI and value for their time and money

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Congress the Conference in a Box Platform

Hybrid Event Specialists

Congress – the virtual conference platform helps conference and exhibition organisers. Designed for both small and large events in any combination of on-site, hybrid and virtual. Delegates connect using iPhone, Android, tablet, laptop or desk top computers. Click to see more of how it helps Exhibitors

Delegate Engagement and Networking

In todays world delegates can’t be trapped in a room and forced to listen to boring speakers. delegates want to pick and choose what they want to view or listen to. They want to choose the timing and come back to it later when they have more time.

Delegates go to conferences for two reasons. To learn and to network. Congress the Event Platform encourages delegates to network using the built in video conferencing. Networking is the real reason delegates come to conferences – lets make it easy to talk.

Delegates can visit sponsors and exhibitors in person or via the secure video conferencing to discuss their needs.

Exhibitors have unlimited conversations and many other opportunities to contact delegates before, during and after the event.

Live Streaming of sessions

We can provide on-site set up, technical support from our very experienced staff.

Alternativly use your own AV team.

Stream through our platform to a secure registered delegate only audience or push out to the Internet via YouTube or Facebook 

You concentrate on promotion and content – we do the technology including the filming, recording and streaming to your audience.

Hardware Hire

We can supply all the equipment and services you or your exhibitors need for tracking and talking to delegates.

Video cameras and operators, streaming links, websites, scanners, iPads, printers and more can be provided on short or long term hire.

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Corporate hospitality Guest Management

Managing corporate hospitality guest Invitations
Corporate hospitality is a major part of the marketing mix In some industries. Managing who and why someone should be invited can take up days of time and be fraught with problems. We make it easy and transparent.  Everyone who needs to can see who is invited and who has accepted. All within budget and your approval procedures.
Approve Spend and COMPLIANCE

A fully branded and simple way for customer facing staff to request approval for hospitality spend. Tracking compliance, approval, costs and allocation to budgets.

Guest Invitations

Send branded and highly personalised invitations by email or post. Manage how many +1’s a guest can bring and apply any other rules to support GDPR and other compliancy audit rules.

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on-line registration

Different software for different jobs

Sometimes we use our own specialised software but often we use your tool of choice including Symphony, Cvent and Eventbrite.

Customised Booking Forms

We tailor the system to meet your needs and branding. No need for you to mess about with HTML we do it right. As simple or as complex as you need – we make it happen.

Multi Lingual Booking Forms
Need to work in different languages or currencies we take the stress away.
Corporate Branding
Your brand is important and your booking forms should reflect this.
Back Office Services
Let us take the strain of admin so that you can concentrate on the event. Experienced staff will handle the calls and emails, queries and changes to registrations.
Payment Processing
If you are charging for registration we provide card processing via WorldPay,PayPal and Stripe. Other methods and multiple currencies are supported.  need different prices for different countries – no problem.

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on-site check-in

on-site check-in software

BookMeIn2 is our dedicated check-in and badging software. Designed for both small and large events you can use hand held scanners, iPhones, Android or counter based computers. Click to See More Details

We can run your check-in counters

We provide on-site set up, technical support and of course trained staff to check-in your guests. A popular service is for one of our experts to help set up, then stay to train and support your own staff during the check-in process.

Hardware Hire
We can supply all the equipment you or your exhibitors need for tracking delegates. Scanners, iPads, printers and more can be provided on short or long term hire.

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Event Websites

Designed for you
Your event is special so your web site should be reflect this.  Stock templates may be quick but they don’t really tell the full story.
We do the work
Do you really want to be an HTML ninja or do you want to run your event. have you got time to update and maintain your web site. We provide a 2 hour turn around during support hours for content changes.  Oh and you can do it your self if you wish!
Its all about the money
Handling money on web sites can be a challenge. We work with the leading payment handlers including WorldPay, PayPal and Stripe to make it as simple as possible.  Most importantly we don’t charge you for handling the money.
Multi Lingual
More and more events are aimed at an international audience. Translation is all part of the service.

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Remote Delegate Administration

Saving your admin headaches

Fed up with the effort and cost of event administration? eVentBackOffice the on-demand and remote delegate admin service reduces your stress by managing delegates and their queries

24 x 7 delegate administration

We provide 24×7 telephone and email support to your delegates.

We handle delegate queries and make changes to bookings.

on-site check-in and badging

We provide the on-site check-in.

Software

Badging

Staff

Hardware and networks

on-site admin

More events are giving personalised service to delegates. We can staff the on-site event administration, logistics and IT support office.

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Delegate and exhibitor apps

delegate app

White label and generic delegate apps configured to work the way you want. Itineraries, agenda, meet up and messaging, ask a speaker a question, in-session polling, satisfaction surveys, session information all on their mobile phone. 

Exhibitor app

No need for expensive scanners – use a mobile phone or tablet. Works in poor WiFi environments. Self service lead management for exhibitors.

Work with a talented design and delivery team

Everything and everyone you need to make your event succeed on the Internet and beyond

So Let’s Work Together

Get in touch as soon as you like +44 (0)1663 308 250 or use the form to drop us a line

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